← Our Work
Operations 0

Every Receipt. One Spreadsheet. Zero Manual Entry.

Parses receipt emails automatically, extracts spend data, and consolidates everything into a single live spreadsheet giving founders real-time expense visibility.

The Problem

Why this exists.

Receipts scattered everywhere
Receipts arrive via email, Slack and file uploads. There is no single source of truth. Month-end is chaos.
Month-end costs hours
Manual expense consolidation at month-end takes hours of admin time that could be spent on higher-value work.
No real-time spend visibility
Founders and finance teams have no view of spend vs budget until long after the money has been spent.
Finance lacks structured data
Unstructured receipt data cannot be reported on, categorised or used for budgeting without significant manual work.
How It Works

The system, step by step.

1
Monitor
Inbox monitored for receipt and invoice emails automatically
2
Parse
Email parsed to extract vendor, amount, date and category
3
Validate
Data cleaned and validated for accuracy
4
Append
Row appended to Google Sheet in real time
5
Flag
Anomalies and duplicates flagged for review
Tools & Integrations

Built on the stack you already use.

Orchestration

n8n

Email

Gmail

AI Models

OpenAI

Data

Google Sheets
Who Benefits

Built for teams like yours.

Business Functions

  • Finance
  • Operations
  • Founders
  • Admin

Industries

StartupsSMEsAgencyConsultingAny growing business
Results

What this system delivers.

0
Manual data entry
Real-time
Expense visibility
Hours
Saved at month-end
100%
Receipt coverage

Every receipt that arrives by email is parsed, categorised and logged automatically. Finance always has current data. Month-end review becomes a check rather than a consolidation exercise.

Still manually logging expenses at month-end?

Book a Discovery Sprint. We build an expense automation that fits your exact workflow. Fixed fee. No spreadsheet maintenance ever again.

Book a Discovery Sprint ← See all builds