← Our Work
Operations 8PM

8 PM Reminder. Log Your Spend. Budget vs Actual in Real Time.

A scheduled daily prompt that drives consistent expense logging and real-time budget tracking via n8n and Supabase.

The Problem

Why this exists.

Logging is inconsistent
People forget until month-end. A week of expenses recalled from memory is not data. It is guesswork.
No real-time budget view
Without a live view of budget vs actual, spending decisions are made blind.
No structured financial habits
Founders and early-stage teams know they should track spending but have no system that makes it easy to do consistently.
Spreadsheets break down
Manual spreadsheet tracking works for a week. Then life happens and the data gaps begin.
How It Works

The system, step by step.

1
Trigger
Scheduled prompt fires at 8 PM daily
2
Notify
Prompt sent via WhatsApp, Slack or email
3
Log
User replies with expenses in natural language
4
Extract
AI categorises each spend item automatically
5
Update
Supabase updates budget vs actual in real time
6
Summarise
Weekly spend breakdown sent automatically
Tools & Integrations

Built on the stack you already use.

Orchestration

n8n

AI Models

OpenAI

Data

Supabase

Communication

WhatsAppSlackGmail
Who Benefits

Built for teams like yours.

Business Functions

  • Finance
  • Operations
  • Founders

Industries

StartupsSMEsAgencyFreelancersEarly-stage businesses
Results

What this system delivers.

Daily
Consistent logging habit
Real-time
Budget vs actual view
0
Spreadsheet maintenance
Weekly
Automated spend summary

The system builds the habit by prompting at the right time every day. Logging takes 30 seconds. The rest is automatic. Budget vs actual is always current. No spreadsheet, no month-end scramble.

Want a financial tracking habit that actually sticks?

Book a Discovery Sprint. We build a tracking system matched to your daily workflow. Fixed fee. Zero ongoing maintenance.

Book a Discovery Sprint ← See all builds