← Our Work
Client Build 31%

31% Lead-to-Site-Visit Rate. Tripled from 10%.

A real-time AI qualification and routing system for a Dubai property developer. Scoring leads from all channels, routing by intent and budget, and booking site visits automatically.

The Problem

Why this exists.

No single view of leads
Leads arriving from portals, WhatsApp and web forms landed in separate places. No unified pipeline, no priority logic.
Agents qualifying unserious buyers
Sales agents spent valuable time on leads who had no real intent or budget. Senior agents were unavailable for genuine buyers.
High-intent buyers got slow responses
Serious buyers evaluating multiple developers went with whoever responded first. Slow response meant lost visits and lost sales.
Inconsistent channel follow-up
WhatsApp, portal and web form leads each got different treatment depending on who was available. No consistency.
How It Works

The system, step by step.

1
Capture
Leads captured from portal, web form, WhatsApp and ads
2
Score
AI scores on intent, budget signal and location preference
3
Route
High-intent leads routed to senior agent immediately
4
Respond
Personalised WhatsApp reply within 60 seconds
5
Book
Site visit booked in calendar automatically on confirmation
6
Nurture
Low-intent leads enter long-term nurture sequence
Tools & Integrations

Built on the stack you already use.

Orchestration

n8n

AI Models

OpenAI

CRM

HubSpot

Communication

GmailWhatsApp
Who Benefits

Built for teams like yours.

Business Functions

  • Sales
  • Real Estate Agents
  • Marketing
  • Operations

Industries

Real EstatePropTechProperty DevelopmentLuxury Goods
Results

What this system delivers.

31%
Lead-to-site-visit rate
3x
Increase from 10%
60s
First response time
100%
Channel coverage

Before this system, the conversion rate from lead to site visit was 10%. After deployment across all channels, it tripled to 31%. Senior agents focus only on qualified buyers. The system handles everything else.

Want your best agents focused only on serious buyers?

Book a Discovery Sprint. We design a qualification system matched to your sales channels. Fixed fee. Results visible from week one.

Book a Discovery Sprint ← See all builds